Overview of Program Logistics Coordinator Position
The Program Logistics Coordinator reports to the Manager of Operations and Special Projects
and is responsible for providing logistical and planning support for UBW’s programs:
a?? Summer Leadership Institute (SLI) a??- UBW’s annual 10-day training intensive that serves
as the foundation for all of the company’s community engagement activities. SLI builds
the global network of community arts practitioners, and what Jawole Zollar calls “front
line social justice workers,” by connecting dance professionals and community-based
artists in a learning experience that leverages the arts as a vehicle for social activism and
civic engagement.
a?? Builders, Organizers and Leaders Through Dance (BOLD)a?? – a series of community
engagement workshops that are deeply rooted in UBW's core values and decades of
experience working in communities. Universities, nonprofits, K-12 schools, businesses
and more invite UBW to their communities to conduct these unique workshops
involving movement and conversation.
a?? Choreographic Center (CCI)a?? – a ten-year initiative and investment in the development of
women choreographers of the African Diaspora, whose voices are not as prominent in
the national arts ecology as they should be.
The Program Logistics Coordinator (PLC) will work directly with the UBW staff to ensure all
paperwork, execution of contracts and administrative support is fluid and accurate. The
PLC will serve as liaison with the administrative staff. The PLC needs to be, above all
else, a highly organized, detailed and problem solving, people oriented individual that
will integrate into the culture of UBW.
SUMMER LEADERSHIP INSTITUTE (SLI)
a?? Working from an established work plan, the PLC serves as SLI coordinator and is
responsible for ensuring that all aspects of the SLI are executed in a professional and
timely manner, including though not limited to:
o Application process: application management: registration, panel logistics
o Participant relations: communications, payment tracking, marketing
o Partner and community relations
o SLI Faculty relations: communication, contracts, travel, housing and payment
o Onsite logistics: Intern Management, catering, transportation, logistics for local
panelists and any other vendors
o Travel: Creates and distributes itinerary
a?? The PLC serves as the primary point of contact for the SLI, ensures that program
materials are developed and disseminated, oversees the logistics of the Institute

implementation, ensures the Institute is documented with photography and
videography and produces a written summary of the Institute.
BUILDERS, ORGANIZERS AND LEADERS THROUGH DANCE (BOLD)
a?? Support BOLD Co-Directors in the following:
o Distribution of facilitator contracts
o Facilitator logistics & travel including creating and distributing itineraries
o Handles all logistics and coordinating of pay and per diem
o Maintain BOLD digital and paper files
o Coordinate video or photo documentation for BOLD workshops

CHOREOGRAPHIC CENTER INITIATIVE (CCI)
a?? Key Responsibilities Related to the Choreographic Center Initiative will include, but not
be limited to:
o Work with the CCI Strategic Advisor and Organizational Advancement Partner in
the collection and distribution of material, information and “content”.
o Work with CCI Strategic Advisor and Organizational Advancement Partner in
coordinating and marketing convenings, panels and other gatherings related to
the CCI.
o Assisting the Visioning and Organizational Advancement Partner in the creation
and distribution of materials for the different sessions and classes for the various
cohorts.
o Working with Visioning Partner and Organizational Advancement Partner to
identify and arrange residency possibilities for CCI participants, and coordinate
all details related to the residencies.
o Work with Visioning Partner on the programming, marketing and producing of
CCI events.
o Record all meetings including note taking, phone calls and other gatherings,
archiving and sharing internally with participants all needed information.
o Traveling as needed to coordinate CCI operations.
o Working with Finance Manager to handle all collections and payments to
participants, vendors, partners, instructors, funders and others.
o Work with CCI Strategic Advisor and Organizational Advancement Partner in
tracking all financial transactions
o Coordinating all travel related to CCI convenings and meetings.

SPECIAL EVENTS
a?? Providing ad hoc coordination and logistical support for special events.
a?? Coordinating all travel related to UBW special events including but not limited to
development and campaigns.
a?? Providing onsite support for special events.

Professional Development
Actively seeks and attends professional development opportunities.
Other Duties
As part of a small staff, there will be other duties, as deemed necessary, to accomplish tasks
that may be outside of the scope of this job description. Duties may expand during times of
personnel change, when there are employee absences, and during special events.

Qualifications:
a?? Ability to work independently and as part of a team.
a?? Must be well organized and friendly, with the ability to multi-task in a fast-paced
environment.
a?? Creative, professional, deadline-driven and detail-oriented with an excellent work ethic.
a?? Strong customer service orientation.
a?? Strong written and verbal communication skills.
a?? Familiarity with data management, Word, Excel and/or Google Docs, and social media,
including but not limited to Facebook, Instagram and Twitter.
a?? Minimum two years’ experience in marketing, sales, events and/or performing arts.
a?? Preferred: Be familiar with Urban Bush Women’s community engagement work. Direct
experience as an SLI participant is highly preferred.

Compensation/Benefits
Compensation commensurate with experience. Benefits include paid time off (vacation, sick
and holidays), health, dental and vision insurance.

How to apply
Interested applicants should email their cover letter, résumé and the names and contact
information for three professional references.
Email applications with subject line “Program Logistics Coordinator - First Name Last Name” to:
Tahnia Belle, Manager of Operations and Special Projects at info@urbanbushwomen.org.
Please, no telephone calls.
Applications are reviewed on a rolling basis and are accepted through November 1, 2018.

About Urban Bush Women
UBW galvanizes artists, activists, audiences and communities through performances, artist
development, education and community engagement. With the ground-breaking performance
ensemble at its core, ongoing initiatives like the Summer Leadership Institute (SLI), BOLD
(Builders, Organizers & Leaders through Dance) and the developing Choreographic Center,
UBW continues to affect the overall ecology of the arts by promoting artistic legacies;
projecting the voices of the under-heard and people of color; bringing attention to and
addressing issues of equity in the dance field and throughout the United States; and by
providing platforms and serving as a conduit for culturally and socially relevant experimental art
makers.
Urban Bush Women is an equal opportunity employer.