ADMINISTRATIVE AND FACILITIES ASSISTANT (AFA):

(part-time, hourly)

 

Ideal Start Date: June 6 with mandatory paid training scheduled during the week of May 26. 

Compensation: $18/hr, 14 hours per week (with potentially  additional shifts available to sub)

Additional $50/month stipend provided to check email, schedule, and light correspondence between shifts.

Sick time provided up to 40 hours per year (accrued at 1 hour for every 30 hours worked).

 

Other Benefits include:

36 hours of free rehearsal space per year after 3 months of employment

Free same-day rush space

Free BAX performance tickets

 

Schedule:

Saturday: 8:30am - 3:30pm

Sunday 8:30am - 3:30pm

 

Often (evenings and weekends), the AFA is the only staff member in the building. 

Please do not apply if you are not available for the full shift schedule above. These shifts take place at BAX’s main space at 421 Fifth Avenue, Brooklyn, NY 11215.

BAX is staffed 7 days a week, 9am-10pm. We are looking to hire an Administrative & Facilities Assistant (AFA) for Saturday and Sunday AM shifts, with the potential to take on additional weekly shift(s) and serve as an active substitute for other members of the team. 

Areas of responsibility include: 

Daily cleaning, including rehearsal studios, hallways, and bathrooms

Heavy phone and email communication regarding all aspects of the organization

Wayfinding for the public (artists, students, families, audience)

Taking class attendance and front desk support for Education programs

Orienting new artists to rehearsal spaces, assisting with their needs as required

Putting away office supplies

Rehearsal space booking

Pick up children at local schools (by foot or short subway ride) and bring them to our center as part of BAX’s School Pick Up (SPU) program to participate in after-school classes (Monday-Thursday shifts only)

As needed, assist with box office shifts (generally on Friday-Sunday evenings) for BAX’s in-house program performances or rentals

General administrative support to Core Staff as needed

 

The Administrative & Facilities Assistant (AFA) position, as part of a team of 5-6 AFAs, is essential to the Operations Department, ensuring the smooth running of the organization. AFAs are the first point of contact to the public, the switchboard operator between different departments, and our community of artists, students, and audiences. The AFA team covers the reception/front desk, keeps BAX’s facilities clean, and ensures we are open 7 days a week, 9am-10pm.

 

Timeliness is essential, as AFAs most often open the building at the start of the day and close it in the evening, depending on the shift. 

 

AFAs are expected to attend mandatory paid bi-annual check-ins with the entire Operations Team and are invited to organization-wide events and meetings from time to time.

 

About BAX:

For over three decades, BAX has honored the power of performing arts to connect and transform individuals and communities. As an arts incubator, BAX is dedicated to supporting artists of all ages and stages of development—from young children to award-winning professionals—through communities of learning. Our artist residencies, affordable rehearsal space, Practice Lab workshops, and youth education programs annually invite over 10,000 students, parents, families, artists, and audiences to engage in shared creative journeys. We focus on embodied practices—dance, movement, theater, and multidisciplinary performance—and prioritize experimentation, process, collaboration, and mentorship. BAX commits to forging brave spaces by centering artists from historically underrepresented backgrounds and building equity and access across all programs. Ultimately, we aim to build collective power, promote cultural and racial justice, and encourage vibrant, interconnected networks to thrive. To learn more visit www.bax.org

Qualifications: 

The ideal candidate for this role is excited about BAX’s anti-oppression and pro-inclusion arts programming, is self-motivated, and enjoys a highly collaborative atmosphere. Employees should be able and willing to work in a child-friendly, multitasking, and at times busy work environment with diverse populations and multiple programs. Excellent communication, timeliness, and strong attention to detail are essential. Impeccable, friendly, and informative customer service is required. Experience with Google Suite (Drive, Docs, Sheets, Sites, etc.) and/or Microsoft Suite (Word, Excel, etc.) is required. Asana knowledge is a plus. The facility and ease of learning new software are desired.

 

Ideal candidates have a flexible schedule to sub for other AFA’s as needed with a preference for evening and weekend availability.

 

To Apply:

Please email search@bax.org with the subject line “Weekend AFA LastnameFirstname” and attach a cover letter and resume (PDF preferred).

In your cover letter please describe your previous experience and how it relates to supporting arts and educational spaces, why this particular position fits your personal and professional goals.

 

BAX/Brooklyn Arts Exchange is an equal opportunity employer committed to creating and developing an inclusive staff team. People of color and individuals of diverse backgrounds are strongly encouraged to apply.