New York Live Arts
JOB DESCRIPTION
POSITION TITLE: Operations Coordinator, New York Live Arts
DEPARTMENT: Production
REPORTS TO: Director of Production and Operations
CLASSIFICATION: Full-time, Non-Exempt
SALARY: $47,000
START DATE: Feb 16, 2026
POSITION SUMMARY:
The Operations Coordinator oversees the day-to-day coordination of all physical facilities at the
organization’s performing arts venue, including the theater, two studios, terrace, lobby,
conference rooms, and administrative offices. This position ensures that the building operates
safely, efficiently, and in alignment with the organization’s mission. Responsibilities include
coordinating maintenance and repairs, creating and maintaining vendor relationships,
overseeing building systems and compliance, and maintaining IT infrastructure and technology
support. The Operations Coordinator plays a key role in ensuring a welcoming, functional, and
secure environment for artists, audiences, and staff.
Key Responsibilities
Administrative Duties:
? Open the building and perform front desk reception duties (answering phones, greeting
and checking in rental clients and guests, receiving and delivering mail and packages
throughout the building)
? Actively explore implementing Green Initiatives and environmental sustainability
measures
? Communication with Condo Management Agent
? Create and distribute updated phone extension document
? Schedule and organize emergency response preparedness trainings e.g., fire drills, active
shooter, AEDs and CPR
? Schedule janitorial shifts and payroll management of janitorial staff
? Place online job postings for Live Arts job vacancies
? Assist Live Arts departments with various projects as needed
? Maintain physical equipment for administrative staff (phones, computers, printers,
server, etc)

? Open/close studio & conference room wall partition for residency artists, programming
events and renters
? Assist various departments with the setup and strike of non-programming events
City inspections:
? Ensure compliance with local and state building inspections (e.g., FDNY, DOH, DOB) and
maintain all documentations, certifications (HVAC, fire safety, elevator)
IT Responsibilities:
? Communicate with IT contractor and internet service provider to troubleshoot any
service disruptions and routinely check IT equipment for efficiency, upgrades
? Investigate new vendor services for phone, internet, or any other IT systems as needed
? Manage keycard access and tracking document (OPEN PATH)
? Assist with workstation set-up for staff, resolve any internet, phone and printing issues
? Set up new employees with server access, phone, printer, etc.
General building maintenance:
? Weekly building-wide walk throughs to address any maintenance issues.
? Assign janitorial tasks including but not limited to: window cleaning, studio and theatre
disinfecting, mopping, restocking of cleaning supplies
? Perform building maintenance projects such as painting & wall repairs, lightbulb
replacing, maintain inventory of repair supplies and tools, maintain and organize
copier/supply room
? Schedule exterminator
? HVAC system & Plumbing maintenance issues
? Cultivate and sustain vendor relationships to provide reliable services related to:
Chemical waste removal, IT and Access control, HVAC, Elevator maintenance and Fire,
Sprinkler monitoring systems
? Monitor security systems and review security protocol plans
? Coordinate renovation and major building repair needs
TO APPLY:
Candidates are invited to send a cover letter, resume, and references (no phone calls please) to
careers@newyorklivearts.org. Applications will be accepted until a final candidate is chosen.
Please use the following SUBJECT: “Ops Coordinator Search”.